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From Facebook scandals to the GDPR, online privacy practices are in the spotlight right now and they are just as relevant to your emerging small business as they are to massive corporations. As your business grows, so does the need for strategic privacy practices in your online business infrastructure that protect your customers’ data.

How Your Business Infrastructure Can Prevent a Data Breach

Customer privacy laws and your small business
Business infrastructure and privacy
Your GDPR privacy policy
How to prevent a data breach

Currently, in the United States, companies are not legally bound to protect customer and user privacy. However, that may not be the case for long. The European Union implemented the GDPR in May 2018 and the ACLU has raised concerns about consumer online privacy.

This subject is complicated and controversial. But that doesn’t mean that your emerging online business should shy away from it. Today, we’re going to tackle how your business infrastructure can raise the bar for online privacy practices and policies.

business infrastructure can protect customer data with staff accounts and Selz the ecommerce platform to grow and scale your business

Customer privacy laws and your small business

Every online business collects information about its customers. 

On the one hand, businesses need a certain amount of customer information to actually do business and fulfill orders, including credit card numbers and passwords.

At the same time, it has become increasingly common for websites to use “cookies” to track customer behavior. This practice is innocent enough, unless the website in question sells this information to third parties. Truthfully, this data is part of what drives customer acquisition and growth for online businesses.

Between these two factors, a tremendous amount of data is collected by online businesses. In fact, depending on your business infrastructure, you may have much more detailed customer data than you realize. This makes it important for you to understand customer privacy laws.

The issue is that this data can be compromised. We’re all aware of the major online data breaches that have occurred over the past few years, with serious customer information exposed.

Large scale data breaches like these are typically the work of hackers, but it’s also important to think about the flow of information within your team.

A man looks at a cell phone not knowing that his data is being used which can be a concern even if your business follow customer privacy laws

Business infrastructure and privacy

As your business grows, so will your team. In the past, many ecommerce merchants have granted new hires, junior employees and independent contractors full access to their many toolsets and resources, which includes customer data. 

Yet, if we really think about it, there is no reason that every member of an organization should have full access to the data of each and every customer. A graphic designer has no need to know a customer’s mailing address and whoever manages your payroll doesn’t need to know customer credit card information.

This is precisely what led the European Union to put the GDPR into effect last year, which we will discuss next.

Your GDPR privacy policy

Even if your ecommerce business isn’t based in Europe, you’ll want to look into the European Union’s GDPR (General Data Protection Regulation). The GDPR is incredibly significant. It’s not just a formalized policy on European privacy rights, it extends well beyond the borders of the EU.

Even if your emerging small business is based in the Americas, Asia or Africa, when your customers are based in Europe, your company needs to be GDPR-compliant. This means creating a GDPR privacy policy.

Compliance includes certain actions that seem obvious (for example: notifying your customers within 72 hours if you learn of a data breach). There are other aspects that are more complex, like limiting access to customer data within your organization, which may require changes to your online business infrastructure.

Other governments are following suit, including this regulation passed by California.

 screean of code representing data. How your emerging online business infrastructure handles data is important.

How to prevent a data breach

Staff Accounts

You may not want an intern to know how much quarterly revenue you’re bringing in, or for a contractor to be able to grab intellectual property in the form of code. Historically, there wasn’t much to be done in these cases. There were a few options: 

  • To fully deny access
  • To fully grant access
  • To employ a slow, bureaucratic system

This final option meant that certain employees had to constantly request information from their colleagues because they didn’t have the access that they needed.

Staff accounts make your business more secure

Staff accounts have been a game-changer over the past few years. This tool allows business owners to radically shift and organize their online business infrastructure into teams and tiers. 

It allows for confidential information concerning the business’s holdings and long term plans to be more guarded within an organization. At the same time, it also protects customer data and customer privacy.

For example, instead of a marketing intern having access to all or no data, they have access to a predetermined limit. Likewise, an intern on the customer support team can be set up to have access to more data that is pertinent to assisting customers.

A man reaches into a confidential file cabinet. Staff accounts make it easy for you to prevent data breaches within your internal team.

Get a Grasp on Your Data Collection

It’s not uncommon for key stakeholders to have very little insight into how data is collected and used. It’s true that the intricacies of this process don’t need to be understood by every member of your team. 

However, it’s beneficial to ensure that leaders of the organization and your marketing team have a clear and deep understanding of your data collection practices.

This can take some time and analysis, but view it as an investment in your business infrastructure and your brand. Once the necessary stakeholders all comprehend how data is being collected and used, you can conduct an audit.

Perhaps your team will discover issues with third-party cookies, or even potential security weaknesses. These scenarios are infrequent, but you must be ready to act on them if necessary.

Another reason to get your team up to speed on data practices is to develop clear strategies for crisis intervention. In other words, what your small business will do if there is a data breach.

There are advances in cybersecurity every day, but data breaches are still a major concern. In 2018, eleven major companies experienced a data breach. While hackers may be more likely to target a big business than an emerging small business, As your revenue and brand recognition grows, this threat deserves your attention and careful consideration.

Another goal of this audit is to provide your team with the necessary insights to craft a clear, honest privacy policy.

Be Transparent With Your Customers

Many websites provide visitors with vague, uninformative privacy policies which are intended to assure users that their privacy is “valued.”

The problem with these statements is that they don’t say anything. They can scarcely be defined as policies, so much as a nice collection of words that provides website visitors absolutely no understanding of how a company is using their data.

This is a great opportunity for your emerging small business to step up to the plate. Be honest. Be transparent. Have your words mean something.

Write a privacy policy that explains exactly how your site collects data and how you use that data. 

One great example is Pinterest’s Privacy Policy, which has been lauded for its transparency. Now, of course, there’s no reason that your emerging online business would need a privacy policy as long or intricate as that of a heavyweight social media platform, but this is a great model for the level of transparency you should aim for.

You may also want to consider giving site visitors and customers the chance to opt out of data collection. This can reduce your marketing capacity, but it will also establish serious brand credibility and customer trust. Of course, it all depends on where your emerging small business stands in its growth trajectory.

Remember, your privacy policy may only pertain to your own company, but it’s a serious investment and tool against the competition. If one of your competitors experiences a data breach or even has a poorly crafted data policy, yours can win over customers that their brand may have lost. Setting yourself apart in this way is a powerful sales insurance policy and investment strategy.

Read: How to Set Up an Online Store That Will Establish Brand Authority and Build Trust

Three people working on screens concerning business infrastructure and data breaches

Protecting customer privacy with your online business infrastructure can be a powerful, forward-looking gesture. This undertaking can also take a lot of time and resources.

Think of it as an investment. By prioritizing consumers’ online privacy and striving for transparency, you have the opportunity to develop authority and trust as your small business grows.   

About the author

Tara Storozynsky

Tara lives in Portland, Oregon. She writes about the intersection of creativity and entrepreneurship, after a decade of working in the food, tech, and wellness industries. Her work has been featured by American Artists Watercolor Magazine,, and others. Aside from writing content and copy, Tara is also a social media strategist.



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