Skip to content

As an entrepreneur and especially as a microbusiness owner, time is something that we don’t have in large supply. That is why outsourcing is a great tool for entrepreneurs who are growing their business.

Making the most of your time is something that we can do our best at with productivity tips, hacks and tricks, and by focusing on one thing at a time.

But, outsourcing and starting to leverage the time of other people is the way that you can really start to grow and see results in your biz.

Start Inexpensively

One of the best ways to start outsourcing is to try something like Fancy Hands. Fancy Hands is a really brilliant online service that is like a full squad of virtual assistants at your fingertips, and it’s a really affordable option.

I started using Fancy Hands a few years ago when I began to outsource a few tasks and it made such a huge difference. I still use them today- it’s an incredible part of my business.

Fancy Hands provides an app you can access on your smartphone, but you can also send tasks by their web browser site. It also links in with apps like Asana and Trello to make briefing your remote and virtual team a real breeze.

Fancy Hands is excellent for outsourcing tasks like image collation, resources and even for your personal life admin such as booking doctor’s appointments or making the odd call here and there. After all, our personal stuff can also take up that much-needed business time too! (Pizza order, anyone? I’ll have my people call your people.)

Outsourcing is a smart idea when your small business is growing but your budget can't handle a new hire - learn more in this post from Selz, the ecommerce provider for small business growth

Build Incrementally

Once you start to feel the ease in outsourcing a few tasks, it’s a great time to look at using a virtual assistant to help you.

This doesn’t have to be a big investment. A great way to find a VA is to ask around for recommendations and to have a chat with one or two people to see if their skills fit what you need.

If you’re unsure of what to outsource, think about stuff in your business that takes you absolutely ages, that you procrastinate on for such a long time, or that isn’t in your zone of genius. These are the tasks that you can start to let go of.

Also, think about the tasks which someone else could do for less money than you would normally make in an hour. It’s definitely worth making a list of things that you can start to let go of in your business and look for someone who can take on that role for you, just for a few hours here and there at first.

Outsourcing incrementally is a great way to not jump into this feeling as if you have to spend a great amount of money on a team or some help, especially as a small business when you are growing.

It can feel really restrictive and prohibitive if you think about needing a big budget. When you start to build a team or to even outsource a few hours here and there, the benefits are felt straight away.

You are free to work on the stuff that you are really really good at. You are free to build your business, to serve your clients whereas the tasks which keep you tied down and don’t make you money, are getting done in the background.

Build Processes

When building a team starting off small is key. It can be really helpful to note down steps of the process using either Evernote or Sweet Process.

This way, you can record a task just one time when you do it and hand it off to your team member. This is really useful especially if you’re trying a new person because you won’t have to keep briefing the same process over and over again, and you will end up with a library of processes that you use in your business.

Enjoy other skills on your team

When looking for someone to add to your team look for skills that you don’t have.

Make sure that the person who is looking after your admin, your accounts, or your social media has skills that complement yours and that work well together but also allow that person to make suggestions as they will be an addition to your business.

You actually gain from that person’s knowledge by starting to outsource.

It’s a great idea to actually outsource before you feel like you really need to. Often, by that stage, you are overwhelmed by work and tasks and it could feel too prohibitive to even take the time to find someone to help you.

Just before you feel like you are at the breaking point and there are no more hours in the day, it is a great start to look around and to start to hand off a few tasks here and there.

Once you have made your first addition to your team and you are noticing the benefits, it’s the perfect time to look around and consider what other tasks you can start to offload to other people to help build your business.

Keep in contact

When you are working with a remote team, apps such as Slack make it really easy to communicate with your team members. Make sure that you keep everybody up to date on what you are working on.

This way, you are working in a way that makes the best use of everyone’s time and you will see huge results in your business until you’re ready to hire someone full time.

About the author

Jo Gifford

A widely read contributor to Huffington Post, Selz, Regus, Prowess, YFS Magazine and many more interwebz rabbit holes, Jo is a respected UK voice on life as a pocket-sized enterprise owner.

Jo’s background – a seasoned blogger, copywriter, podcaster, and graphic designer with an MA and research interest in creative thinking for small business – makes for an eclectic and colourful killer content approach.

One comment

  1. RK Gupta

    Very good
    I like it.

Leave a Reply